10 Benefits of Ricoh Brings to Healthcare Facilities 

 

1. Improved patient experience

Ricoh devices in the healthcare industry can help boost reception workflow and decrease patient wait times when finalizing documents, boosting customer experience and reducing time wastage. 

 

2. Administrators and physicians can easily access correct patient information

Easily scan and document patient information and keep accurate patient records, improving record management and fast-tracking scheduling. 

 

3. Reduces risks of violating document regulations and experiencing monetary damage

Stay compliant with Ricoh's access control feature and ensure you always have the most recent information when handling sensitive patient information. 

 

4. Simplifies data entry with repeatable and rule-based workflows

Ricoh has a user-friendly interface that simplifies data entry, allowing healthcare administrators to focus on more pressing matters than standing around waiting to scan physical documents and keep detailed records by incorporating an online filing system. 

 

5. Boosts employee productivity

As mentioned before, Ricoh devices can create automated workflows. This means that you can set it and forget it to complete routine scanning, printing, or copying jobs. That way staff members can focus their energy on more pressing matters. 

 

6. Streamlines communications to providers by improving cash flow

Managing financial administration duties like processing invoices, bill payments, and keeping track of receipts has never been easier since Ricoh can process and store relevant documents. 

 

7. Cut down on hardcopy documents expenses

You can reduce the cost of buying paper, staples, and other binding materials by going fully digital. Digitize your filing procedures by keeping document submissions and storage simplified by using your Ricoh device. 

 

8. Process referrals faster

Ricoh's document management systems allow you to process referrals faster, increasing the efficiency of taking on or giving out referrals. 

 

9. Support hybrid or remote working

Allow your employees who are working from home to access the necessary documents whenever they need to. 

 

10. No more lost or misfiled documents

Keep excellent track of all patient records and other healthcare administration tasks. 

 

 

What Type Of Documents Can a Ricoh Printer Help With?

All types of documents are necessary when you work in healthcare institutions or medical practices. So if you're wondering which documents Ricoh can assist with, here's a short list:

 

• Patient admission documents when onboarding new patients
• Lab records, such as orders and test results
• Referrals
• Patient medical histories and notes
• Insurance claim documents
• Prescription forms
• Patient follow-up or postoperative care instructions
• Financial records like purchase orders, invoices, and bills

Although digital documents are preferable in today's workspace, physical copies still make an appearance. 

Why? 

Well, because hard copies or the original documents still need to be scanned or faxed so they can be converted into digital copies before entering your document management system. 

The healthcare industry has specific patient privacy and compliance regulations such as the Health Insurance Portability and Accountability Act (HIPAA). Document processing can overwhelm administrative workloads causing backlogs, missing documents, and other processing errors.

Healthcare facilities have implemented electronic health record (EHR) management solutions to decrease the pressure of document workflow. However, these systems don't alleviate all the stress of handling all the paperwork. Moreover, healthcare facilities that don't have these systems implemented, might find it complicated to implement one at this stage — unless they kick it off with Ricoh. 

Document management with Ricoh can help healthcare patients get prompt care as paperwork like insurance claims and processed payments are finalized in a timely manner.   

 

 

Staying HIPAA Compliant with Ricoh

The Health Insurance Portability and Accountability Act of 1996 has strict guidelines that healthcare professionals need to adhere to when it comes to protecting patient information. This is a top priority for all healthcare organizations as they navigate to ensure proper security for patient information and records. 

 

Confidential data needs to be protected and if there's a leak, healthcare facilitators or medical practices can face steep fines or penalties. 

 

That's why investing in a document management system can ensure that your practice is HIPAA compliant. An efficient, document management system should include features like:

 

• Offering controlled access to documents and password-protection
• Secure Sockets Layer (SSL) data encryption on stored files
• User permission and access control
• Automated document retention and destruction policies
• Malware or virus detection 
• Document update tracker
• Document version history
• User role tracing in case of an information breach

 

These security measures ensure you stay compliant with HIPAA regulations. A Ricoh printer can do all that on top of reducing employee workload, minimizing document processing errors, and keeping track of all vital documents so they're easily accessed when needed. 

Why Embrace Printing Automation? 

Printers today do so much more than just print or make copies, as they should since we're all embracing the digitalization of workspaces. The pandemic created a lot of opportunities for hybrid roles, introducing the need to automate manual processes and cater to seamless user experiences. 

 

In order to prevent missing data and decreased workflow, your healthcare office shouldn't be wasting time processing documents without a Ricoh copier. This can result in big business loss as documents go missing and then need to be reprinted using more paper, ink, and toner.

 

Business automation has never been easier than with Ricoh's process automation solutions. These services help increase document accuracy, boost response times, and encourage informed decision-making in remote environments. It can also ensure:

 

• Excellent customer experience
• Optimized business workflow
• Embraced digital transformation
• Improve customer experience
• Positive employee responses that boost productivity
• You stay compliant 
• Reduced postal, printing, and document expense

 

 

Boost Your Healthcare Facilities' Efficiency by Leasing with Topserve

If you're looking to purchase a Ricoh printer but your current budget won't allow that, you should consider leasing a photocopier. 

 

Ready to invest in a photocopier today?

 

Then call Topserve right away!

We provide a comprehensive service that includes renting, leasing, purchasing, delivery, installation, and maintenance or servicing when necessary.

What's more, is that we also offer multiple finance options so you can afford the product you need when you need it. Contact us today for a free quote.