Interested in learning how Ricoh copiers can significantly improve Human Resource processes? Let's find out. 

 

How Ricoh Photocopiers Boost HR Efficiency

1. Efficient Distribution 

Ricoh machines offer document capture and secure access policies, which means that documents can be tracked and distributed in minutes. Since they're successfully stored and can be easily searched for, they're instantly ready to be printed and distributed.

 

No more risks of files being misplaced or misfiled. Thus reducing unnecessary manual work and cutting costs of physical storage and printing costs. 

2. Stay on Top of Security and Compliance

Ricoh machines can be programmed to only allow certain users access to sensitive information. As such, confidential information is protected from loss or abuse. This feature allows you to stay compliant with legal regulations related to accurate indexing, audit trials, etc. Access control allows safe document check-in and check-out procedures utilizing document management features. 

 

You can ensure business compliance using secure electronic/ cloud storage to streamline document retention and keep up to date with document destruction regulations. 

3. Boost Processing Times

Fast-track recruitment processes by simplifying resume submission and storage. Use Ricoh photocopiers to streamline electronic document storage and boost final sign-offs so there's no more waiting around for managers to authorise documents. 

 

With Ricoh, you can capture and convert HR documents into a searchable and indexed format so they can be easily accessed in various formats. 

4. Easy Access to Data

Scan physical documents and convert them into digital files to be stored and indexed. Electronic documents ensure you have accurate and necessary information at your fingertips so you can stay on top of negotiations and make quick decisions. 

5. Save on Operational Costs

Ricoh has multifunction devices that reduce the need for multiple machines. These all-in-one devices can ensure maximum usage and you can ensure your business uses the most cost-effective settings.

 

With a Ricoh machine, you can reduce overhead expenses and save time by simplifying document management, monitoring, and control. 

 

You can also boost staff efficiency with Ricoh's unified user interface to improve processes and allow staff members to focus on their actual job duties instead of waiting around for documents to be scanned, copied, or printed. This also improves company-wide document access, workflow, and collaboration. 

6. Control Access to Sensitive Documents 

Human Resources works with a lot of confidential information and by using Ricoh machines you can keep confidential documents out of reach from unauthorised personnel. You can update settings to ensure only those with access can view and manage certain documents. 

 

Additionally, you can simplify complex compliance issues by tracking user job logs for audits and keeping accurate records as proof of compliance. 

 

Now let's learn about the features Ricoh Printers has to offer. 

 

 

Top 4 Features of Ricoh Printers Important for HR Purposes

Here's a brief list of features your HR sector can enjoy with a Ricoh machine on hand:

1. Fast Printing Speeds 

Ricoh copiers offer printing speeds that range from 28 pages per minute. This helps your staff get back to important tasks instead of standing around waiting for documents by the machine.  

2. Duplex Printing  

Save on printing costs like paper, ink, and toner by utilising duplex— or double-sided, printing. Ricoh makes the process easy and simple so that everyone is able to use it without any issues. 

3. Colour Options 

Ricoh offers black and white and colour printing options. Use high-quality colour prints for internal job board posters and standard black and white prints for employment contracts. 

4. All-in-One Printer

Cut down on unnecessary overhead utilities by having one machine that does it all, from copying, scanning, or even faxing. Streamline Human Resource processes using a single Ricoh device. 

 

Can't afford a Ricoh photocopier right now? Not a problem. You can lease one and still digitise your entire recruitment process. 

 

 

How Does Leasing a Photocopier Work? 

Leasing is a great way for companies to access the quality photocopiers they need without paying a hefty price upfront. Here's how it usually works:

 

• You can apply for lease financing that allows you to lease your preferred photocopier over an agreed period. It can range from a few months to a few years.  
• Your monthly repayment will be dependent on your chosen photocopier and the period your lease is for. 
• Your monthly payments usually also cover photocopier repair and maintenance fees so you save on unexpected maintenance costs if your machine starts giving you problems. 
• Once your lease is over, you can usually opt to buy your machine. 

 

Interested in taking out a photocopier lease? Let's find out more.

Improve Your HR Department Today with Topserve

Streamline all Human Resource processes with a simple Ricoh photocopier. Can't afford one right off the bat? No problem, that's what leasing is for!

Ready to take up a photocopier lease?

 

Then call Topserve right away!

We provide a comprehensive service that includes renting, leasing, purchasing, delivery, installation, and maintenance or servicing when necessary.

What's more, is that we also offer multiple finance options so you can afford the product you need when you need it. Contact us today for a free quote.