How Ricoh Printers Can Modernise your Real Estate Agency 

 

Ricoh has a diverse range of office printers which deliver the highest quality results every time. Ricoh knows the importance and the demands that come with working in the modern real estate industry. Ricoh printers also provide laser-sharp quality at any size, a user-friendly app, cloud connection, built-in security, and strong sustainability credentials. The laser printers are dependable in security, ensure high productivity and the excellent quality of uploaded documents. 

 

When dealing with multiple clients' confidential documents and contracts it can be a nerve wrecking situation making sure you keep their documents safe, secure, and organised. Now that we are in the digital age there are many benefits to going paperless. Let's discuss a few reasons:

 

1. Your Documents and Files are Digitised 

Managing, storing and securing your paper documents has never been this easy, imagine an office space completely free of clutter and stacks of unorganised documents. 

Can you see it clearly? 

Well, it's possible since you can now digitise files by scanning them into your electronic device using Ricoh printers.

2. Filing System Efficiency 

Paperless solutions improve the efficiency of a filing system. Filing, retrieving, and sorting documents takes a copious amount of time and manually filing documents can be mentally taxing. 

So you can streamline your filing processes by introducing a Ricoh machine into your workspace. 

3. Adhere to Time Sensitive Deadlines

Being in the business of dealing with contracts can be time sensitive. Having to hand deliver paper documents to have them signed or approved can take a lot of time, which can delay the process of a rental or purchase of a house which can be frustrating for all parties involved. Digitally uploading documents will ensure you save time in these situations. 

So close more deals using a Ricoh printer. 

4. Security

Documents with a client's confidential information need to be handled with extreme care to ensure you're always compliant with information regulations. Worrying about losing client documents or business-related documents is one less thing you need to stress about when your agency or workspace is paperless.

5. Promotes Flexibility

In the real estate business dealing with clients can come at any time of the day and having digital documents ready to send if a client requests it is important. Going paperless means that clients can receive documents without the hassle of needing to carry around stacks of heavy documents. You can also access your data at any time and from any location and send the necessary paperwork with the push of a button. It'll also make it easier to retrieve and process. 

6. Documents can be Backed-up Automatically

When going paperless there is no added anxiety of losing a document since they can be automatically backed-up and recovered. In the event of a fire or a natural disaster, your documents are still safe and you can be back up and running in no time.

7. Saves Money

You save a lot of money as you won't need to buy paper and print documents anymore. You can also save on employee costs and no one will have to work overtime just to sort and file important paper documents. 

8. Reduces Environmental Impact

Last but not least, your business will be more eco-friendly and environmentally conscious. Many companies are realising the impact using paper has on the environment and that by going paperless, they can save an abundance of trees. 

When these principles are applied to your business processes, you will find that a lot of small changes will bring you big results down the line.

 

 

How Your Estate Agency Can Go Paperless

Going paperless/digital is a process that can be overwhelming but can be done overtime here are a few tips to help you go paperless.

1. Begin by prioritising your most inefficient processes. 

Many businesses can digitise various operational aspects, but the majority of organisations have a few processes responsible for a lot of wasteful printing. Identify the culprits that generate the most paper waste and focus on digitising the process. 

By examining one process at a time, you can prevent overwhelming your team and achieve better outcomes.

2. Take a gradual approach to transitioning to a paperless environment. 

The process of transitioning to a paperless office requires time and should be done gradually. Moving at a slower pace allows for proper implementation of new procedures and gives employees sufficient time to adapt. 

During the adjustment period, it may be necessary to have paperless systems work alongside the existing ones. One way to do this is by reducing the amount of paper each employee can print through a print credit system until it eventually reaches zero. There are still certain items that need to be printed, so start off by aiming for an 80 percent or 90 percent reduction.

3. Involve your employees in the process of transitioning to a paperless office.

Creating a paperless environment is not a task that can be accomplished by one person alone. The effort requires the participation of everyone in the organisation. 

To ensure a successful transition, include your employees in the decision-making process. Encourage them to provide feedback on the digital platforms that will be used and monitor the progress of the transition. In order to make the process relaxed and productive, it is important to cultivate an office culture that embraces change. This will also ensure you maintain a professional tone and limit resistance to the new system implementation. 

 

 

Go Digital by Leasing with Topserve

If you're looking to streamline operations by going digital you should consider leasing a photocopier instead of purchasing one. 

Ready to invest in a photocopier today?

Then call Topserve right away!

We provide a comprehensive service that includes renting, leasing, purchasing, delivery, installation, and maintenance or servicing when necessary.

What's more, is that we also offer multiple finance options so you can afford the product you need when you need it. Contact us today for a free quote.